Job Overview

• To provide a high level of support to the Account team and onsite engineering team, ensuring Planning and Scheduling efficiencies to maximise operational delivery capabilities for our client.
• To ensure effective processing and accurate inputting of all operational paperwork for financial and compliance requirements using the business systems through the main administration processes.
• Manage and audit all Sub Contractors paperwork for financial and compliance requirements.

Main Duties

• To assist in carrying out all Administration Processes relating to the account
• Accurately file electronically as per business policy and procedures
• Ensuring operational paperwork is to corporate standards
• Raise Purchase Order Requests and uplifts through the SAP / Maximo finance system and carry out the goods receipting process of orders raised for Planned Maintenance works
• Check Engineer and Contractor Work Record Sheets where queries are reported
• Ensuring all compliance certification is correctly completed and processed to the appropriate method of recording the certificate
• The timely completion of all uploading of paperwork as required by the business
• Send regular chasers to ensure timely completion of customer works
• Replying to non-technical queries from the customer.
• Maintenance of the quotation tracker, in order to ensure quotation turn around is kept to a acceptable level.
• Use of customer portal to report when jobs have been completed and uploading of the necessary documentation to the customers system to support billing. (Where applicable)
• Reporting requirements form the company CAFM system for the monthly reporting suite for presenting to the client in relation to performance

What we are looking for

• To assist in carrying out all Administration Support Processes relating to the account
• Accurately file electronically as per business policy and procedures
• Ensuring operational paperwork is to corporate standards
• Raise Purchase Order Requests and uplifts through the SAP / Maximo finance system and carry out the goods receipting process of orders raised for Planned Maintenance works
• Check Engineer and Contractor Work Record Sheets where queries are reported
• Ensuring all compliance certification is correctly completed and processed to the appropriate method of recording the certificate
• The timely completion of all uploading of paperwork as required by the business
• Send regular chasers to ensure timely completion of customer works
• Replying to non-technical queries from the customer.
• Maintenance of the quotation tracker, in order to ensure quotation turn around is kept to a acceptable level.
• Use of customer portal to report when jobs have been completed and uploading of the necessary documentation to the customers system to support billing. (Where applicable)
• Reporting requirements form the company CAFM system for the monthly reporting suite for presenting to the client in relation to performance