Job Overview

Reporting to the Senior Bid Manager, the Bid Manager will own and co-ordinate the bid process from expression of interest and bid qualification through to bid outcome.

The Bid Manager will be responsible for assembling a bid team with the relevant client / service / product / business knowledge required to win the opportunity. This is a networked role that requires an ability to work under pressure and to challenging deadlines.

Main Duties

• Provide high quality bid management for the opportunities managed by the Business Services bid team
• Work closely and collaboratively with all bid stakeholders, and primarily the sales lead and sales team, to ensure that the bid is a compelling high-quality submission capable of winning
• Implement all necessary proposal procedures and processes in line with Mitie methodology or the Delegated Authority Register and ensure they follow appropriate governance
• Assist in analysing the bid documents and requirements to ensure both compliance and responsiveness to the clients' issues and needs throughout the bidding process
• Develop and own the Bid Management Plan including deliverables, owners, and completion dates to ensure a high-quality bid is delivered on time and to the client's requirements. Regularly review and update providing reports on progress and issues as required
• Ensure all bid team members are clear on their roles, responsibilities, and deliverables.
• Monitor individuals' progress and performance and intervene as necessary to maintain the planned progress of the bid. Escalate issues as required
• Schedule and lead key workshops and reviews as set out in Mitie methodology
• Manage customer communication via portals, email communication etc. including raising CQs, distributing updates to the bid team etc.
• Collateral development: writing/editing input from a variety of stakeholders typically involving contributions from sales, marketing, SMEs, legal, commercial and operations
• Conduct regular proposal progress status meetings and maintain the proposal schedule. Resolve or escalate any issues identified
• Conduct mandatory reviews to make sure bids are appropriately compelling and commercially attractive and capable of winning
• Deliver compliant, professionally produced written submissions within client defined timeframes
• Ensure clear record-keeping of all bid documentation including client documents, working and final submission documents and governance/approval documents
• Support development and production of client and internal presentations
• Co-ordinate and submit responses to BAFO, CQ and other post-proposal stages as required.

What we are looking for

• Strong time management and prioritisation skills (essential)
• Strong written English language skills (essential)
• Excellent attention to detail (essential)
• Strong interpersonal skills, ability to manage and motivate team members that do not report to them directly
• Ability to communicate and influence stakeholders up to senior level (essential)
• Proficient MS Office skills including advance MS Word skills (essential)
• Minimum 2 years' experience within bidding or project management environments (essential)
• Certified to APMP Foundation level (desirable)
• Experience with design software including Adobe InDesign (desirable).