Asset Coordinator

Job Purpose

The aim of this role is to ensure that the asset and asset management data is relevant, current, and complete such that it will support analysis, and provide confidence in service delivery, working UK wide across the Department for Work and Pensions estate portfolio.

This role puts the post holder on a professional development roadmap within Asset Management, presenting key opportunities for development, and progression. 

This Job Description is not exhaustive and other duties and responsibilities of a similar level and nature may be required from time to time.

Responsibilities

• Ensure asset management data sets remain up to date and valid to meet the required outcomes, including managing asset change control to completion, E2E
• Analyse Asset data in order to meet client requirements through rigorous governance
• Maintain asset change control data to the pre-defined standards set 
• Ensure data management and change control protocols are followed
• Relationship building with key stakeholders
• Fixed Frequency and ad-hoc reporting
• Working closely with the integrator and supply chain in keeping the asset data up to date
• Ad-hoc tasks as directed by the Asset Manager
• Work closely with all Asset Management stakeholders to ensure that data processes are followed, and any issues are reported immediately
• Ensure effective planning of Building Inspections
• To ensure all outputs are provided to downstream leads/teams and reports uploaded to CMMS Maximo
• Ensure No Access and Remediation registers are maintained
• Conduct data analysis to support asset and PPM change activity by production of key impacting information and change control documentation
• Provide support to wider account team in form of key reporting

Knowledge Skills & Experience

Essential:

• Good understanding of Facilities Management and the types of assets found therein
• Strongly Proficient in MS Excel
• Be able to demonstrate relevant previous knowledge and experience of working with a CAFM system / CMMS / EAMS
• PPM WO management
• Familiarity with protocols surrounding document control within a secure environment
• Ability to deal with complex high-volume data swiftly
• Attention to detail, quality driven approach
• Excellent planning and organisational skills
• STEM qualification – Level 2 or above

Desirable:

• Proficient in VBA
• Previous experience in Facilities Management or FMCG in similar role
• Working knowledge of PAS55 / ISO55001 framework
• Familiarity with BSRIA BFM Model
• Familiarity with CIBSE Guides
• An appreciation of FM operations in Hard Services
• Familiarity with Building Engineering Services e.g. SFG20 and Legislation

Person

• Rigorous management of results
• Change and Innovation
• Excellent communication skills
• Ability to work under pressure
• Ability to work effectively within a team or individually
• Adaptive and able to learn new processes quickly
• Flexible and adaptable to change
• Friendly and approachable manner