Job Title: Apprentice - Business Administrator
Salary: £23,433.64 per annum
Position Type: Fixed Term Contract
Type of Employment: Full Time 
Hours: 37.5 hours per week
Location: HMS Collingwood, Atlantic Building, Newgate Lane, Fareham, Hampshire, England, PO14 1AS

Contract Office Administrator

An opportunity to join an experienced, versatile team, delivering first class contract support services to our world class Armed Forces personnel.

Position Overview

Based in HMS Collingwood this 18-month Apprenticeship role will deliver efficient office administration while coordinating and facilitating a plethora of operational support matters emanating from the Hestia and FMSP Clyde Soft FM contracts.

Working closely with the Business Co-Ordinator, responsibilities include maintaining new and existing business administration procedures and processes together with providing close daily support to the Senior Management Team.

Main Responsibilities

Coordinate, order, control and hand out initial allowance and replacement workwear and PPE for all staff. Act as sponsor for the process, list of entitlement, and order form. Keep the Contract Office and associated workspaces in good order, including noticeboards, and the reporting of defects. Be responsible for the safety of persons working and visiting the Contract Office. Support and promote quality information management practice on the contract SharePoint pages to enable easy retrieval of data. Ensure all Contract Office records are accurately maintained and held in compliance with GDPR. Utilize the data from the contract staff lists to produce monthly and ad-hoc staff-related statistics and reports. Create management organisation charts, name plates and other staff-related documents. Assist with the maintenance of training records, and the arrangement of external training. In support of the Business Coordinator, act as a User of the preferred procurement system. Act as a contract point of contact, submitting visitor notifications, greeting visitors, and escorting them, and arranging refreshments as necessary. Collect, accept incoming packages, and arrange delivery of outgoing parcels. Update Process Maps on Visio, convert them to PDF and make them available to staff. Update the associated version control document. Assist with the coordination of internal and external communications, preparing papers and other forms of hard and soft copy media as required. Complete Apprenticeship requirements with the aim of establishing a permanent role and career progression. Actively promote a safe working culture and adhere to the Health and Safety procedures, processes, and the law. Carry out other reasonable tasks as determined by the Mitie Line Manager. This could include occasional support to other contractual services or other commutable contracts.

You should have an interest and passion for your chosen apprenticeship pathway, enjoy problem solving and getting practical, hands on experience, committed to learning and completing studies in your chosen pathway. It is mandatory for the candidate to Maths and English Level 4-9 or equivalent/ Scottish National 5 certificates grade A to C and you should be able to provide certificates at interview.