Please note: This is a fixed-term contract for 12 months

In your new role as a Supply Chain Co-ordinator, you will be working within our TSOC office with the Helpdesk team. 

Your duties will include: 

• Raising work orders through contact centre 

• Creating VRF forms and updating the VRF tracker 

• Submitting VRF to the client and chasing approval 

• Track quotes received to ensure we have processed in the 30day period allotted. 

• Creating Purchase Orders on Maximo 7.6 and SAP 

• Liaising with site teams, subcontractors, and suppliers 

• Goods receipting once items received or service complete. 

• Action requests from finance for any invoices stuck in VIM and escalate where necessary. 

• Ensuring completed works are in MANBILL for finance to process. 

• Attend weekly/monthly meetings/conference calls as required. 

• Update internal and external databases and administration systems as required. 

• Accurately file both manually and electronically as per business policy and procedures 

• Ownership of data systems to ensure records are maintained and processes followed as appropriate. 

• Have a flexible approach to business support to ensure deadlines are achieved. 

In return, we will offer you a wide range of excellent benefits including: 

• Holiday entitlement 

• Pension contributions 

• Discounts to over 850 high street retailers 

• Cycle to work scheme. 

• Save as you earn scheme and share incentive plan. 

• A free virtual GP service 

Plus, we love to recognise our colleagues for their hard work. We do this through our Mitie Stars programme and our Employee of the Month Scheme. We also involve colleagues throughout the year when we celebrate holidays and events. 

What we are looking for 

• Administration experience essential 

• Relevant experience of Microsoft packages – must have good working knowledge of Excel. 

• Excellent data entry skills 

• A knowledge of facilities management sectors is desirable. 

• Ability to manage own time and prioritise workload. 

• Relationship building skills – to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, and support and guide team members as required. 

• Ability to work on own initiative to a high level of accuracy and to meet deadlines. 

• Customer Care - Capable of delivering results and exceeding customer expectations. 

• Ability to generate, develop and present ideas and suggestions for improvements to achieve more effective working practises. 

• Attention to detail. 

• Well presented, professional appearance and attitude with a positive and professional approach 

• Excellent time keeping skills and strong planning and organisational ability. 

• Excellent written and spoken communication skills. 

• Discretion in dealing with confidential information. 

You will be required to complete BPSS check before you start.