Project Administrator

Location: London (Multi Site Based)
Shift: 40 Hours Monday - Friday

At Mitie, our people are our greatest strength, and our promise is to create a place to work where you can thrive and be your best every day.
We're looking for a Project Administrator to support the successful delivery of projects by providing high‑quality administrative and documentation control support throughout the project lifecycle, ensuring efficiency, compliance and value for money.

Role Responsibilities

• Coordinate project administration activities, including organising meetings and monitoring key project dates
• Produce, maintain and control project documentation throughout the project lifecycle in line with company procedures
• Manage and organise business‑critical documentation such as drawings, project information, O&M manuals, PQQ documentation, site logbooks and meeting minutes
• Provide general administrative support including typing meeting minutes, updating project reports, progressing invoices and maintaining site registers
• Maintain accurate and up‑to‑date company databases, ensuring information is filed, archived and easily retrievable
• Support the Contract Manager and wider project team with correspondence, contract letters and subcontractor tender enquiry packs
• Order and manage site consumables, PPE and stationery, maintaining budget tracking spreadsheets
• Maintain training registers for construction operatives
• Support Safety Officers during inspections and maintain health & safety folders
• Prepare site signage and labelling as required
• Assist with basic reporting, analysis and research tasks
• Maintain confidentiality and exercise discretion at all times when handling company and client information

What we're looking for

• GCSE Maths and English at grade 4 (C) or above (or equivalent)
• Previous experience in office or project administration, with exposure to invoices, documentation control and stock management
• Strong organisational skills with excellent attention to detail and the ability to manage multiple tasks
• Good IT skills with intermediate proficiency in Microsoft Office
• A proactive, dependable and flexible approach to work
• Confidence using initiative to solve problems and support the wider project team

What's in it for you?

• Competitive salary aligned to experience
• Opportunity to work within a fast‑paced project environment with exposure to multiple stakeholders
• Career development opportunities within Mitie

There's a place for you at Mitie – join us today.

About us

JCA is a multi-faceted engineering services and construction business. Our core expertise is in the development of buildings and facilities with business critical engineering systems.

We deliver a comprehensive range of services to meet the needs of commercial property owners operating in a number of industry sectors. From design and construction to fit-out and maintenance, JCA provides a bespoke solution to every client project.

JCA offers clients a first-class service at all times, operating with transparency and integrity. We are proud to provide excellence as standard and it's our mission to be recognised as leading our industry in service and innovation through engineering and business excellence.

Our defining quality is our ability to manage projects by keeping our clients' needs at the heart of everything we do. We take a collaborative and integrated approach to each of our four core business areas:

· Engineering Projects

· Service & Maintenance

· Interior Fit Out

· Design & Consultancy