Job Title: Corporate Communications Assistant
Rate of Pay: £12.71 Per Hour
Salary: £ 26,301.97 Per Annum
Contract: Permanent 
Type of Employment: Full Time
Hours: 37.5 Hours Per Week
Location: MoD Lyneham, Chippenham, Wiltshire, England, SN15 4PZ

Corporate Communications and General Administrator

An opportunity to join an experienced, versatile team, delivering first class computer-based administration services to our world class Armed Forces personnel.

Position Overview

Based in Ministry of Defence Lyneham, Wiltshire, this role provides a broad, flexible and effective corporate communications and general administrative support.  Some occasional weekend working may be required.

Main Responsibilities

• Conduct on site reporting and event coverage, liaise with media teams to deliver a range of media products
• Provide and maintain an establishment conference facility including bookings, configuration, safety briefings, arrangement of VTC (Video Telephone Conference) connections with appropriate authorities and operating equipment when required.
• Support the Office Services and Corporate Communications Manager in the day-to-day delivery of contracted outputs.
• Plan and coordinate programmes (including daily plans, routines, and visits), liaising with internal and external agencies to ensure the needs of the business are met.
• Assist in the issue and production of Orders and Temporary Memoranda.
• Provide and facilitate required briefing material in the execution of the customer's programme and responsibilities
• Act as point of contact for all visitors where necessary, arranging entry into the establishment and escorting as required.
• Undertake any additional tasks as determined by the Line Manager, including support/cover for other Administrators when required.

What we are looking for

The successful candidate will be a confident and credible communicator, loyal and professional with good judgement and a high degree of initiative, integrity, and discretion.  Pro-active and responsive to changing needs of the business, self-motivated, versatile, reliable, and well presented, giving a positive image of Interserve company values, with:

• Track record of delivering excellent quality administration and office support and ability to work unsupervised using own initiative.
• Organisational skills and experience of working to deadlines.
• Good interpersonal, verbal, and written communication skills.
• Working knowledge of MS Office applications (ECDL qualification desirable).
• Innovative with a flexible approach to accommodate changing requirements and priorities.
• Good customer facing skills and the ability to develop close working relationships with a high degree of integrity.
• Good all-round standard of education (5 GCSE Grade C or relevant qualification at NVQ Level 2/3).
• Full understanding of the General Data Protection Regulations (GDPR) and the Date Protection Act (DPA).

Additional Information

MOD security clearance and DBS Standard required. To meet national security vetting requirements, you will normally need to have been resident in the UK for at least 3 years to gain a Counter Terrorist Check, 5 years for Security Clearance and 10 years for Developed Vetting prior to the date of application. All Developed Vetted posts are required to be UK Nationals.

Proof of right to work in UK essential.

The Contract operates a 37.5 hour working week between the hours of 0800 and 1630 Mon to Fri only.  

Required to wear approved company work wear.
 

About the company

Mitie is a business of 77,500 colleagues making us the UK's leading facilities management company. Mitie's vision is to work together to deliver the exceptional, every day.  It is a commitment we make to our customers day in, day out.  We are built on integrity and trust.  We always go the extra mile to get the job done. 

We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities.  Mitie has a comprehensive and practical approach to achieving net zero carbon.  A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more.  A reward and recognition scheme is in place and a wide variety of high street discounts are available to claim.  There are career pathway opportunities, such as workplace apprenticeships and leadership development programmes, and an offer is made to ‘give back' to the community during paid time. Please ask more about these benefits at interview.

Additional information for internal applicants

Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.