Job Overview

Maintain Ascension Island Base Public Funds accounts.

Main Duties

Public Accounts

• Interpret and implement the Cash Office Management, Web Iris, CP&F systems, as these are majority self-taught.
• Raising of vouchers daily on Cash Office Management military system.
• Request and process Mitie and USAF payments for recovery on the web iris accounts system.
• Process all transit contractor payments for recovery on the web iris accounts system.
• Request and process NAAFI Ascension payments and liaise with NAAFI UK.
• Prepare and process all non-duty and duty visit notifications for AIB messing and accommodation.
• Liaise with visit sponsors and PA to CAIB on the accounting system of the visit notification.
• Liaise with SNCO J1 with WIFI requests for entitled duty personnel on visit to Ascension Island Base.
• Process and issue casual meals for Junior ranks.
• Process and issue all family rations once issued from Ration Store Clerk.
• Process and issue monthly fuel bills for Mitie, CSO, military and USAF.
• Process AIG fuel duty payments for recovery.
• Process payments for concessionary travel to and from AIB.
• Processing of LVP Requests through Cash Office Management System for payment locally.
• Maintaining the overdue register for contractors and miscellaneous bills/payments.
• Process all forms - MOD F7467, MOD F6829B, MOD F580, AMF016 and NatWest Mandate 200751.
• Liaise with J6 on Falkland Islands for SURE bills and process for payment.
• Request and process MOD utilities from Encompass and liaise with DIO UK for payment.
• Liaising with DIO Soft Service Manager for extra messing income for functions held.
• Processing driving licence claims for Military, MET & DIO and updating the register.
• Completing all End of Month Cash Office Management procedures in a timely manner.
• Completing Cash Office Management vouchers for bank reconciliation.
• Complete 5% voucher checklist for management checks and produce report to OC Accounts, BFSAI.
• Ensuring all signatories have completed the relevant paperwork before clearing base.
• The registration and distribution of ‘T' Letters within 100 and 300 series.
• The registration and distribution of DINs.
• Prepare and distribution of Base Routine Orders.
• Be acquainted with the JSPs 891, 895, 800, 472, 462 to provide advice and guidance to military and civilians, whilst liaising with Corporate Governance UK.
• Be acquainted with duties within the cash security plan.
• Maintain and amend all accounting publications iaw JSP 891, 895, 800, 472, 462
• Produce information for quarterly and annual audits conducted by Corporate Governance UK.

Other Duties

• Be fully acquainted with your duties of the Emergency Response Plan.
• Provide the Base Commander with assistance and support in the absence of the PA
• Cover the Service Funds Clerk role during periods of absence.

What we are looking for

• Qualifications
  • GCSE in English and Maths (Grade C and above)
  • Accounting
• Desirable
  • Pers (Spt) – Accounts (Public Management) RAF
  • Pers (Spt) – Accounts (Service Funds Accounting) RAF
  • SAGE Experience
  • Experience of working in a military environment
• Skills, Knowledge, and Experience
  • IT Literate
  • Microsoft Office Application Experience
  • Customer Service
  • A friendly and approachable manner
  • Time Management skills
  • Driving Licence

Additional information

Mitie will pay a salary, monthly site allowance and a bonus at the 12^th and 24^th month. Hours of work are 47.5 per week. The contract duration is 24 months unaccompanied with 80 days leave excluding weekends. Air/sea transport for agreed holiday periods will be at Company's expense. Free accommodation, meals at mess and work clothing will be provided. Tax free status on island.

• Ascension Island, South Atlantic Ocean (ASCN 1ZZ)
• Full Time
• Notice period 2 months
• Hours worked per week - 47.5 hrs
• 80 days leave excluding weekends. There will also be an entitlement to the Ascension Island Bank Holidays.
• Unaccompanied
• Length of tour 24 months
• Site allowance 5%
• Tour bonus 10%
• Compliance requirements – Ascension Island Government eVisa BPSS Security, Medical and Dental