Main duties

MOD Project Works

• Prepare and issue tender enquiries for project works
• Assess tender returns for completeness, accuracy and compliance
• Prepare tender recommendation reports for client approval
• Collate and submit project approval documentation in line with company governance processes
• Assist in preparing subcontract order documents under direction from the Commercial team
• Maintain accurate records of approval status, contract documentation and order progression
• Prepare monthly applications for submission to Senior Commercial Manager to review and submit

FM Billable Works

• Log and track all billable works on the CAFM system (once integrated), ensuring data is current and complete
• Provide rough order costs (ROCs) for minor works requests and variations
• Demonstrate value for money on small works by completing and submitting VFM comparison documentation
• Monitor and report on the status of open and completed billable works
• Support the preparation and submission of applications for payment
• Respond to routine queries regarding billable works, approvals or system updates

Document Control & Systems

• Maintain accurate records of tenders, approvals, orders and progress reports
• Ensure documentation complies with internal protocols and MOD contract requirements
• Upload and manage data and documents within relevant portals and system

Person Specification

• Experience in a similar role within FM, construction or MOD project environments desirable
• Strong organisational and time management skills
• Confident communicator with a proactive, problem-solving mindset
• Familiar with tendering processes, approval documentation and commercial tracking
• Comfortable using CAFM systems (e.g. Maximo, Concept) and MS Office applications
• Commercial Awareness
• Knowledge of MOD contractual procedures or secure site protocols is desirable
• Able to embrace and adapt to change and learn from experience.

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