Prisoner Finance & Procurement Administrator

Salary: £27,500

Mitie Care & Custody (C&C) is driven by a bold vision: to establish HMP Millsike as a place of restoration and rehabilitation, where prisoners can unlock their full potential and make meaningful, positive changes in their lives. We are excited by the opportunity Millsike presents: a blank canvas on which we can paint a bright future for our prisoners. Our mission is clear: to create an environment that empowers, inspires, and supports individuals to re-enter society with hope, purpose, and a life plan. To achieve this, we will set a culture of rehabilitation and restoration underpinned by integrity and high expectations. Prisoners will experience a dramatic shift from traditional prison environments. Millsike will be a vibrant, bustling community, teeming with industry, activity and opportunities for personal growth. Above all, we will ensure our approach offers a deep sense of safety/respect, through a supportive, uplifting environment, that helps prisoners to see their potential and that unlocks a brighter future for all.

Job objectives and responsibilities 

We are seeking a dedicated Financial Administrator to provide an effective and efficient financial administration service to the Prison.

 You will handle all bank and cash transactions, producing daily reconciliations of Prisoner Fund accounts. Assisting with month-end reconciliations, you will ensure timely and accurate returns to the Finance Department (HQ). You will process invoices, travel, and subsistence claims efficiently. Additionally, you will prepare and process journals for prisoner transfers, daily and weekly reconciliations of personal cash, wages, and pin phone transactions. Conducting daily cash checks, you will ensure physical cash and account balances match the financial system, and investigate discrepancies. Ensuring all monies are banked promptly and securely, you will maintain the security of the cash office at all times. You will provide accurate and timely financial information, liaising with the company FBP. Creating and maintaining manual and computer records, you will ensure they are up-to-date and accessible. You will also support the wider administrative team to ensure the smooth running of the prison.

Person Specification

The candidate must have relevant previous experience in an administrative role handling sensitive and confidential information, including pay and cash. They should be a clear communicator with a good standard of verbal and written English. Intermediate or better IT skills are required, with proficiency and confidence in using Microsoft Excel, Word, and Outlook.

Qualifications or accreditation to Level 2 or above are preferred, such as CSE grade 1, GCSE grades 9 to 4 (or A* to C), intermediate apprenticeship, or level 2 NVQ, Award, Certificate, or Diploma. Previous experience in a finance administrative support role is also desirable.

As a business, Mitie Care & Custody is committed to diversity and inclusion and we would welcome applications from a wide range of backgrounds including veterans, those looking for a career change, and people who have experience in social care or a learning environment. Full training will be given where applicable, and we would encourage anyone who might be thinking about a role in a secure establishment to get in touch.