- Ref:72537
- Location:Manchester
- Employment:Full time
Fixed Term Administator (72537)
Since 1987, Mitie’s 68,000 employees, have been serving companies and communities across the world. We're the UK’s leading facilities management company. Our clients range from banks to retailers, hospitals to schools, and critical government sites. We make a positive difference to millions of people, every day, and we're very proud of this. Join us and together there's no limit to what we can achieve.
Signature is the premium front of house provider within Mitie, we pride ourselves on our authentic, signature approach to our customer service and relationships with our clients, offering bespoke, tailored, and fluid services that fit the client's needs and requirements. We are recruiting for:
- Full time - Fixed Term Corporate Administrator
- Monday to Friday – 40 hours per week
- Salary £32,000 Per Annum
- Location – Manchester Airport | Olympic House | Manchester | M90 1QX
Job Overview
-
A key role required to assist in the smooth running of the Product Solutions Department by providing essential administration support to the Product Solutions Production Supervisor
Main Duties
- Raise all purchase orders for the Product Solutions department. All orders must indicate the unique job number for audit purposes.
- Keep departmental and all project spend trackers updated.
- In conjunction with the payments department ensure all external suppliers are paid promptly to avoid accounts being placed ‘ON STOP'.
- Prepare and distribute customer quotes via bespoke database.
- Prepare and send out quote requests to external suppliers for costing.
- Ensure all job folders contain the correct information so work can be scheduled for production or installation.
- Collate information into individual or client project files.
- Cross reference all spend against job numbers to ensure everything has been invoiced
- Daily - send completed jobs to invoice
- Daily - update notes and letters on all job numbers from information gained from suppliers or sign makers
- Create system with the Production Supervisor to ensure all key stock levels are maintained at the agreed levels required.
- Conduct weekly meetings with the Production Supervisor to discuss performance.
- Manage departmental stationery requirements
- Ensure workplace is free from trip hazards and conforms to Health & Safety requirements
- Deputise for the Production Supervisor as and when required
- Learn operating manual and update as department evolves. Changes managed by Product Solutions Manager
- Schedule internal team meetings
- Manage cleaning contract within Product Solutions department
- Report any building or heating faults and manage with provider until completion
- Book all services for printers and vehicles on behalf of department
- File all delivery notes and ensure stock is stored in approved locations
- Assist production department with packing finished printed panels
- Book couriers required to deliver finished panels
What we are looking for
- Excellent communication skills and exceptional attention to detail
• Excellent time management and organisational skills
• Pro active, flexible and can-do attitude
• The ability to handle complaints and difficult situations in a patient, calm and effective manner and escalate where appropriate
• Ability to deal with multiple requests simultaneously
• Computer literate (Word, Excel, PowerPoint, email) and excellent administration skills
• Team player
• Be innovative, identifying improvements and smarter ways of working
