Join Mitie – the future of high‑performing places

ROLE: Billable Works Co‑Ordinator
HOURS: 40 Hours in a week.
LOCATION: Swansea.

At Mitie, our people are our greatest strength, and our promise is to create a place to work where you can thrive and be your best every day.
We're looking for a Billable Works Co‑Ordinator who will support the delivery of a wide range of chargeable works across multiple disciplines instructed by our client.

Role Responsibilities:

• Supporting the delivery of works in compliance with the contract and governance arrangements.
• Quality assurance.
• Completing RAMS reviews and ensuring contractors have required training and in‑date documentation.
• Ensuring appropriate risk assessments and statutory documentation is in place ahead of works commencing.
• Managing the booking‑in of contractors.
• Managing communications with all stakeholders.
• Risk and opportunity management.
• Reporting progress at regular intervals.
• Management of the billable works tracker to ensure accurate information is available.
• Seeking and developing ongoing continuous improvement.
• Support the team in delivering department objectives.
• Adhere to all health and safety regulations, policies, and best practices to safeguard the well‑being of staff, contractors, and visitors.
• Raising POs to suppliers.
• Updating CAFM system.
• Undertake any other duties as required by your supervisor, commensurate with your skills and experience.

Required Qualifications:

Applicants must meet the below defined requirements for the role.

• Strong computer literacy, including proficiency in Microsoft Office Suite and CAFM systems.
• Excellent organisational and time‑management skills with the ability to manage multiple tasks and deadlines effectively.
• Strong communication skills, both written and verbal, with the ability to liaise effectively with internal and external stakeholders.
• Proven problem‑solving and analytical skills, with a keen attention to detail.
• Strong teamwork skills, with the ability to work collaboratively and support colleagues across different departments.
• The flexibility to adapt to changing priorities and work requirements.
• Outcome‑driven.
• Calm and considered approach when faced with adversity and high‑pressure situations.
• Always displays a positive attitude.
• Embrace and contribute towards innovation and improving systems for a better way of working.