We are looking for an experienced Assistant Facilities Manager to work and support the Facilities Manager in delivering the day-to-day operation.

The AFM will also support the wider team in the delivery of all Health & Safety requirements including, updating risk assessments, employee training and LiveSafe cultures. 

You should be capable of working to high levels and assisting in managing the portfolio of facilities within their area of responsibility. You should also be prepared to assist the facilities manager in ensuring building compliance and employee training is completed as required. 

You will have experience of facilities management service delivery, be able to resolve solutions and provide an explanation on how to resolve the solution, have proficient I.T skills including MS Word, Excel and PowerPoint and knowledge of CAFM tools. 

The ideal candidate must have excellent analytical skills, high level of resilience and desire to succeed. Desirable skills and qualifications are having a technical qualification, BICs qualification and a full clean driving licence. 

Job Summary:

The Junior Facilities Manager will play a key role in the day-to-day operations of London Campus, ensuring a safe, efficient, and well-maintained working environment for all employees and visitors.

This role involves supporting the Facilities Manager in overseeing a range of services, including building maintenance, security, cleaning, and vendor management.

Key Responsibilities:

• Daily Operations: Assist in managing the daily operations of the London Campus facilities, ensuring all services are delivered to a high standard.
• Reactive Maintenance: Respond to and coordinate reactive maintenance requests, liaising with contractors and internal teams to resolve issues promptly and efficiently.
• Planned Preventative Maintenance (PPM): Support the implementation and monitoring of PPM schedules, ensuring compliance with regulations and best practices.
• Vendor Management: Assist in managing relationships with external vendors, ensuring service level agreements are met and value for money is achieved.
• Budget Management: Support the Facilities Manager in tracking and managing budgets for facilities services, identifying cost-saving opportunities where possible.
• Health & Safety: Ensure compliance with all relevant health and safety regulations, conducting regular inspections and risk assessments.
• Communication: Communicate effectively with internal stakeholders, including employees, management, and other departments, providing updates and resolving queries.
• Project Support: Assist the Facilities Manager in delivering BAU small works projects and office improvements, coordinating resources and timelines.
• Continuous Improvement: Identify opportunities for continuous improvement in facilities services, recommending and implementing changes to enhance efficiency and effectiveness.
• Teamwork: Collaborate effectively with the wider facilities team, including Workplace Coordinators and Fabric Technicians, to ensure seamless service delivery.